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Emergency Food and Shelter Program


Emergency Food and Shelter Program 


Funds from the US Department of Homeland Security’s Federal Emergency Management Agency for Emergency Food and Shelter Program (EFSP) for Phase 38 of approximately $143,419 have been awarded.

Non-profit, faith based or governmental organizations who provide emergency food or shelter are eligible to apply. The intent is to supplement and expand current available resources for emergency food and shelter in Thurston county. Priority is based on the needs of the community.

Applications closed on January 12, 2021. 

If you have questions on accessing the site or completing the application please contact Paul Larsen, Director of Community Impact at 360-943-2773 ext 113

Emergency Food and Shelter Program - Eligible Expenditures

According to Phase 38 of the EFSP program, the following expenditures are allowed under emergency food and shelter purchases.

Utilities - allows agencies to pay a one-month billed amount of a metered (electric, gas, water, sewer) or non-metered (propane, firewood, coal) utility bill. Eligible items include past due utility bills or current utility bill – when paying on current bill, can pay either the actual usage amount reflected on the bill or the current “budget” amount. Agencies may include the cost of “reconnection” fees in the payment.

Supplies and Equipment – eligible items under food pantries and food banks include: plastic bags for repackaging food, boxes for storing and distributing food, shelving, hand truck; freezer; items essential to making purchased or donated food available to clients. Under mass feeding facilities: pots and other cooking utensils, small or large appliances, paper products, shelving, plates and other serving utensils, cleaning products; any item essential to the serving of food. Under mass shelter facilities: cots, beds, blankets, pillows, limited amounts of personal products such as toothpaste and toothbrushes, soap, cleaning materials, limited first-aid supplies and underwear.

Served Meals – for mass feeding facilities, there are two options for eligible costs. One option must be selected at the beginning of the program year and must then use only one method throughout the entire spending phase. The two options are:

Option 1 – Direct Costs – any food used in serve meals (cold or Hot); paper products (paper plates, towels, toilet tissue); items and utensils used to prepare food (forks, pots, pans, gloves, etc.); cleaning products; limited amount of first-aid supplies; transportation costs: local transportation expenses for pickup and delivery of food and for transporting clients to a feeding site. Mileage log must be provided at the published rate or public transportation.

Option 2 – Per Meal Allowance – agencies may use the per meal allowance to cover operational costs as well as direct expenditures. A per meal allowance of exactly $2.00 per meal may be used and the LRO’s total expenditures are accounted for using this method. Eligible costs within the per meal allowance include operational costs such as the agency’s rent/mortgage, utilities and staff salaries. Supplies eligible under Option 1 are also available.

Rent/Mortgage –allows agencies to pay up to a one-month amount of rent or mortgage. Eligible items include one month of past due balance of rent or mortgage; one month of current balance of rent or mortgage; first month’s rent.

Other Shelter –allows agencies to provide off-site emergency housing for clients. Eligible items include lodging charges from a hotel or motel; lodging charges from a non-profit facility acting as a vendor; may cover stays up to a total of 30 days; local taxes added to the bill are allowable; transportation costs – certain transportation costs related to the sheltering of a client are eligible such as bus tokens needed to get to a facility.

Mass Shelter –allows mass shelter providers (five beds or more in one location) to provide on-site housing for clients. For mass shelter providers, there are two options for eligible costs. One option must be selected at the beginning of the program year and used throughout the entire spending phase

Option 1 – Direct Costs – eligible costs include cots, mattresses, soap, linens, blankets, clean ing supplies. Clothing expenses are limited to diapers and underwear only. Limited amounts of personal care products and first aid supplies for use in the shelter are eligible.

Option 2 – Per Diem Allowance – agencies may use the per diem allowance to cover operational costs as well as direct expenditures. A per diem allowance of exactly $12.50 per person may be used by mass shelter providers